How To Add A Month To Your Life - Every Year

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by Jonathan Farrington

Time is your most valuable resource and until you realise this you will continue to wonder where all your time goes!!! If you consider those times in your life where you've experienced disappointments e.g. the lost sale, the breakdown of a relationship and ask yourself "If I'd had more time, (i.e. to prepare, to talk etc.) would the outcome have been different?" - the answer almost certainly will be YES!

Introducing the Ivy Lee System:

There are many time management systems around, they usually involve attendance on training courses and the purchase of a vast amount of specially designed documentation, however, The Ivy Lee System , like all good ideas, is very simple and yet effective. It could find you an extra hour a day, which is equivalent to an extra twenty hours a month, resulting in an extra month per year.

The Method:

You must commit yourself to trying this system for a minimum of thirty days; thereafter I am confident you will never look back!

Week One:

Write down all the tasks you need to complete the next day,(rather like a to do list.) It is advisable to do the next days list at the end of each day. Then prioritise those tasks but be careful not to give tasks a higher priority because you enjoy doing them (from experience it is often best to get those tasks you are less keen on, completed first, then you have the most pleasant tasks left as an incentive.)

At the end of each day you may be left with tasks that you have not completed and the temptation, (as with a to do list) is to automatically carry them over to the next day. A lot can happen in a day and tasks that are important today are not necessarily so tomorrow.

During any normal working day there will be an element of the unexpected, so what you need to do in the first week is make a note of how much of your time was taken up with the unexpected tasks.

Week Two:

Build in times for the unexpected i.e.continue as for week one, but also allocate time to handle the unexpected. How much time can be calculated from your first week's activities? In addition, during the day make a note of how long it took you to complete each task.

Week Three:

Make a habit of allocating a time target against each task. You will now have a fair indication of what you can achieve each day, including coping with the unexpected and how long it should take you, by allocating time targets to each task you be more likely to complete all of them.

When you have written your task list and set time targets but before you prioritise them ask yourself three questions:-

Do § I need to do this? If the answer is no, then consider delegating it.

Do I need to do this § today (i.e. what will happen if I didn't do it?) If the answer is no, why is it on your list?

Does doing this task add value to the company or me? If the answer is no then why are you even considering it? §

Remember: By following the Ivy Lee System you now have 13 months to reach your annual target!

Twenty Essential Questions To Use In Analysing Your Daily Time Planner

Here are twenty essential questions you should get used to asking yourself about your daily time planning.

Did I accomplish all of my high-priority goals?

Did I reach or surpass all of my other goals?

Did I invest as much time as I planned in persuading others?

Did I contact every prospect that was on my list today? If not why not? what prevented me?

How much time did I spend prospecting for new clients?

How much time did I waste procrastinating today?

What is the most productive thing I did today?

What is the least productive thing I did today? Of the things I consider a waste of time; could I have avoided them or eliminated them?

How much did I spend doing something that will profit me? Can I devote more time here?

Was today a productive day for me? For my company?

Did I take care of all the paperwork I needed to care of?

How many of today's activities have helped me achieve my goals?

How much time did I allocate to my family, friends etc.?

What can I do to improve the quality time I need to spend with my family/friends etc? How much time did I allocate to me?

If I could live today again, what would I change?

What did I do today that I feel really good about?

Did I send thank you notes to the people who gave me business and to those who helped me secure that business? What or who wasted the greatest amount of any time?

Finally, And In Summary, Here Are Ten Common Time Traps To Be Avoided:

Desperately seeking what should not be lost - Become more organised

Failure to do the job right the first the time - Work to 'Right First Time' principles

Procrastination - Get to the Point

Unnecessary or unnecessarily long telephone calls - Be Succinct

Unnecessary or unnecessarily long meeting - Be Rigorous

Check lunches that last for two or more hours - Be Honest

Negative thinking - Be Positive

Driving time - Plan

Unconfirmed appointments - Be realistic

Laziness - Be diligent, Productivity = Results

Remember:

The most important word in time and self-management is......... NO!

The moral right of the author, Jonathan Farrington, has been asserted. All rights reserved. This publication or any part thereof may not be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying, recording, storage in an information retrieval system or otherwise, unless this notification of copyright is retained.

About the Author
Jonathan Farrington is the Managing Partner of The jfa Group Visit: jf-assocs. To find out more about the author, read his latest articles or to subscribe to his newsletter for dedicated sales professionals , visit: www.jonathanfarrington.com

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